Use your own word Activities 1 ( you need to answer this activities from “During the meeting”, write into 3-4 paragraph) Activities 2 ( You need design slide show according the point on this activitie

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Use your own word

Activities 1 ( you need to answer this activities from “During the meeting”, write into 3-4 paragraph)

Activities 2 ( You need design slide show according the point on this activities and see on appendix 2 for the font and style guide on the “presentation”)

Activities 3 ( You need design sales flyers according the point on this activities and see on appendix 2 for the font and style guide on the “Fonts/Styles, logo, page layout”)

Activities 4 ( Review the document see on appendix 3)

Activities 5 (Finalise the documents).

Thank You so much.

Use your own word Activities 1 ( you need to answer this activities from “During the meeting”, write into 3-4 paragraph) Activities 2 ( You need design slide show according the point on this activitie
Assessment Task 1 Design and produce business documents Scenario Covers Books is a small bookstore located in a local shopping precinct owned by DJ Mathis. Operating for just over two years, Covers Books specialises in fiction books and has built up a steady business, with many repeat customers from the local area. DJ has decided to hold a sale on selected books during the Easter long weekend and has asked you to design a sales flyer to be dropped in letterboxes in the area, and a self-running slide show about the sale items for the in-store display screen. DJ has asked you to complete these documents within two days just in time to prepare for the Easter long weekend sale. Activities Meet with the Owner to confirm design and format Roleplay scenario The owner of the Covers Books, DJ Mathis has decided to hold a sale on selected books and has asked you to design a sales flyer to be dropped in letterboxes in the area, and a self-running slide show about the sale items for the in-store display screen. DJ has asked you to complete these documents within two days just in time to prepare for the Easter long weekend sale. Roleplay conditions Your assessor will play the role of the owner of the Covers Books, and you will play the role of sales assistant who is responsible for the production of marketing materials. Your assessor will prepare the environment for the meeting. During the meeting: • Discuss broadly the document/publication requirements • Clarify the format and style requirements • Clarify style guide requirements that will be followed • Discuss the appropriate technology for production of the document • Confirm requirements using specific terminology and listening and questioning techniques This meeting should take no more than 10 minutes Answer: Design self-running slide show to promote the sales items Design a self-running slide show to promote the sales items. Your slide show will need to: Be developed using Covers Books Presentation Template (provide by assessor) Include at least 10 of the items listed for sale in the Sale Items (Appendix 1) Include at least six slides Include items from at least three different book categories listed in the Sale Items (Appendix 1) Include photos or graphics of the relevant items Include text detailing the discount, sale price or offer Contain no more that two items per page Include transitions between pages Follow the layout and style requirements as per the Covers Books Style Guide (Appendix 2) Be saved as a PowerPoint presentation using the following format: (Your initials) Sales Material ddmmyy – Status. For example, ‘DP Sales Material 010610 – DRAFT’. Answer: On PowerPoint Design a sales flyer Design a sales flyer. The flyer document will need to: Include at least seven of the sale items included in the slide show Include the same graphics and information for these items as you included in the slide show Include the sale dates Comply with font and logo requirements in the style guide ( see Appendix 2) Be no more than two A4 pages in length, i.e. will print to one page, double-sided Be saved using the following format: (Your initials) Sales Flyer ddmmyy – status. For example, ‘DP Sales Flyer 010610 – DRAFT’. HINT: Graphics of book covers can be obtained by searching for the item on the internet. Answer: On Microsoft Word Review the documents Review both presentation and the sales flyer documents using the Covers Books Document Review Checklist (Appendix 3). The purpose of this activity is to proofread the documents to check for accuracy, consistency, layout requirements. You must complete separate checklist for each document. Answer: Finalise the documents Name and store documents in accordance with organisational requirements and exit application without data loss/damage. (Your initials) Sales Material ddmmyy – Status. For example, ‘DP Sales Material 010610 – FINAL’. (Your initials) Sales Flyer ddmmyy – Status. For example, ‘DP Sales Flyer 010610 – FINAL’. Answer: *Note: ddmmyy (Date, month, year) Present document to the owner according to requirements
Use your own word Activities 1 ( you need to answer this activities from “During the meeting”, write into 3-4 paragraph) Activities 2 ( You need design slide show according the point on this activitie
Appendix 1 – Sale items Sale details: Commences: 1 April 2021 Finishes: 5 April 2021 Children’s books Charlotte’s Web by EB White (paperback), now $2 off at $15.95. Goosebumps Series by RL Stein, reduced by 10%. Good Night Moon by M Wise Brown, was $29.95 now $25.95. Fuzzy Yellow Ducklings by M Van Fleet, was $30.95 now $28.95. Very Hungry Caterpillar by E Carle, was $40.95 now $37.95. Teen fiction 10% off all Harry Potter by JK Rowling (paperbacks). Stargirl by Jerry Spinelli, reduced from $19.95 to $14.95. Tomorrow series by J Marsden (paperbacks), were $21.95 each now $18.95 each. General fiction Op Centre by T Clancy (paperback), was $22.95 now $20.95. Cloudstreet by T Winton, reduced from $29.95 to $26.95. Don’t Look Back by K Fossum and Dead Aim by I Johansen, both reduced by 10%. Classic books All classic novels reduced by 10% including: The Picture of Dorian Gray by O Wilde. Wuthering Heights by E Bronte. Emma by J Austen. Brave New World by A Huxley. Science fiction and fantasy 10% off the following S Douglass series: The Crucible (includes The Nameless Day, The Wounded Hawk and The Crippled Angel). DarkGlass Mountain saga (includes The Serpent Bride, the Twisted Citadel and The Infinity Gate). Jurassic Park by M Crichton, was $18.95 now $16.45. Hitchhikers Guide to the Galaxy by D Adams, now $5 off at $26.95. Appendix 2 – Covers Books Style Guide Fonts/Styles Style Details and Sample Heading 1 Main Headings – Calibri 16, Bold. Title Case Paragraph spacing before and after 12 pt Heading 2 Sub Heading 1 – Calibri 14, Bold. Title Case Paragraph spacing before and after 6 pt Heading 3 Sub Heading 2 – Calibri 12, Bold. Sentence case Paragraph spacing before and after 6 pt Normal Normal text – Calibri 12 Paragraph spacing before and after 3 pt Logo Size: 230 mm x 538 mm Location: Left-hand side of header Page Layout Margins Top and Bottom: 2.3 cm Left and Right: 2.5 cm Header and Footer Header: 0.5 cm Footer: 1.25 cm Signatures Script MT Bold, 12 pt DJ Mathis Letters Header (as per template) Logo positioned at the left side of header, first page only Company details and address, right justified: Covers Books 16 Main Street South Central 9010 www.covers.com.au Body Text Type Details and Sample Numbers Numbers zero to nine in words. Numbers 10 and above in figures. Exceptions – number ranges, for example 1-2 days. Dates Write months out in full. Use four digit year. Example: 1 June 2010. Bulleted lists Bulleted lists should contain not more than two levels: Level one should have an indent of 0.63 Hanging indent of 0.63 Line spacing before and after of 3 pt Start each point with a capital letter No punctuation Do not allow bulleted lists to run across multiple pages Level two should have an indent of 1.26 Hanging indent if 0.63 Numbered lists Numbered lists should contain not more than two levels: Level one should use Arabic numbers with an indent of 0.63 Hanging indent of 0.63 Line spacing before and after 3 pt Start each point with a capital letter No punctuation Level two should use alphabetical characters with an indent of 1.26 Hanging indent of 0.63 Colour Do not use colour for fonts or highlighting unless directed. Tables Use tables where noted in templates. Tables should have a heading for each column and heading rows should repeat where tables cross more than one page. Do not allow rows to break across pages. General Leave two spaces after each sentence. One space after other punctuation marks. Do not indent text. All text to be left justified. Language to be set to English (Australian). Other documents and reports Information Details Templates All internal documents must be prepared using any relevant template. Headers and footers Company logo should appear in the top left side of the header The document type (e.g. meeting agenda, fax, etc.) should appear in the top right side of the header. The footer should include the page number and number of pages on the right-hand side of the footer. The document date should appear on the left-hand side of the footer. Naming and saving files All files should be saved to the shared drive to ensure they are backed up. No files should be saved to the ‘C’ drive. Files should be saved using the document name and the date. For example, a meeting agenda for a meeting on 1 March 2010 would be saved as ‘Meeting Agenda 01032010’. General All other formatting is as for letters where applicable. For example, bullets, numbered lists, dates, numbers spacing, etc. Presentations Slide header (as per template) Logo positioned at the left side of header, first page only. Single blue line across top of each slide. Information Details Templates All presentations must be prepared using the relevant template and using the inbuilt styles. Title slide Main heading – Calibri 44, centred Sub heading – Calibri 32, centred Content slides Slide title – Calibri 44, centred Maximum of seven bullets per screen Font sizes for text: Level 1 – Calibri 32 Level 2 – Calibri 28 Level 3 – Calibri 24 Graphics Use of graphics such as tables, charts and pictures is allowed, where appropriate. Limit use to one large or up to three small graphics per slide. Can use text in addition to graphics, provided layout is in two columns. Marketing materials Marketing materials only need to comply with the style guide and template requirements in the areas specifically requested for the marketing item. For example, if the marketing material is a client newsletter, the request may only ask for the standard fonts (as detailed for letters) and also that the logo be used. All other aspects of this style guide will therefore not need to be applied to this request. Appendix 3 Covers Books Document Review Checklist Document Name Check Yes/No, comments and/or changes made to the document. Does the style, layout and tone of the document reflect the writing style required as set out in the style guide? Does the format of the document reflect the requirements of the style guide? Information presented in the document is accurate, for example matching with the information in the source document Is the document logically sequenced and structured? Has the document been proofread for spelling, grammar, punctuation, and overall readability? What style guide requirements were observed in developing the document? List the what help you sought to overcome basic difficulties with document design and production, for example use of help manuals, internet resources, help from experts etc. Are there any modifications required to document to meet the requirements Appendix 4 – Client list Member No. First name Last name Mailing address Suburb Post code Pts Total Paul Sullivan 1 Station St South Central 9010 246 Angela Li 27 David Crt Bayside 9011 242 Carrie Svenson 16 Park Rd McLeod Heights 9013 132 Joseph Santos 3 Green Crt Bayside 9011 198 Connie McCallister 2/74 North St East Village 9012 146 Andrew Burns 6/22 Charles St South Central 9010 102 Rita Yang 19 Carrington Rd East Village 9012 122 Jessica Craig 8 Church Road East Village 9012 146 David Lee 69 St John’s Rd Bayside 9011 206 10 Cameron Jenkins 24 Park Rd East Village 9012 98 11 Sally Di Natale 2 Green Crt McLeod Heights 9013 220 12 Natalie Johnson 4 Manchester Rd South Central 9010 152 Appendix 5 – Readers Letter Information Letter text: Congratulations for achieving a reward with the Covers Books ‘Readers’ program. By using your card with each purchase, you have now earned enough points to qualify for a 10% discount off a full priced item*. To claim your discount, you will need to present the voucher attached to this letter and your Readers program card, with your purchase, at the start of the sales transaction.** Please take care with this voucher as lost, stolen or expired vouchers cannot be replaced. We hope that you will continue to find this program rewarding and look forward to your next visit to our store. * Discount vouchers are not transferable and cannot be applied to the purchase of gift vouchers, iTunes cards or phone cards. ** Where multiple items are purchased in the same transaction, discount will be applied to the cheapest full-priced item. All letters are to be signed by DJ Mathis. Voucher text: Date issued: [date] Expires 12 months from date of issue This voucher entitles Readers member [name], (membership number [membership number]) to a 10% discount on one full-priced item at Covers Books; when presented with the previously mentioned Readers program membership card. This discount cannot be transferred and cannot be applied to the purchase of gift vouchers, iTunes cards or phone cards. Where multiple items are purchased in the same transaction, discount will be applied to the cheapest full-priced item. Lost or stolen vouchers cannot be replaced. BSBITU306 Appendices & templates Version 1.0, May 2021 Page 9 of 9

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